Acquisition of Archival Material

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📁 Application to obtain Archival Material

Archival Charging Policy

1. Introduction

After the successful completion of the Digital Herodotus project and the dissemination to society of a significant part of the archival material of CyBC, there was a rapid increase in the interest of the society in the archives of Public Broadcasting. The interest is not limited to viewing the archives and the possibility of research in the archival material, even though these parameters are part of the social role of CyBC but extends to requests to secure copies of the archives, for personal or commercial use.

For the processing of requests, the appropriate administrative costs are recorded. Following international practice on the subject, the CyBC Board of Directors, in a session dated 24/07/2024, decided to revise the charging policy for the archival material that is part of the intellectual property of CyBC, dated 15/03/2016. The CyBC Βoard of Directors reserves the right to revise the specific pricing policy, whenever this is deemed necessary.

2. What is included in the archival material.

Television:

Television archival material is divided into two categories:

a) The material that comes entirely from filming, i.e. the unpublished material (rushes) and the material that was not used during editing (trims).

b) Completed programs including documentary films produced by CyBC, News and reportage, entertainment and culture programs, produced by CyBC.

For the purposes of this policy, only material that is already digitized will be provided.

RADIO:

Radio archival material includes speech and music programs, most of which are exclusively produced by CyBC, some of which are produced by ERT, which have been digitized and registered in the central archive system. Much of the material is still found in films of 5, 7 and 10-inch, and a much smaller number in cassettes and dads.

The Radio Archive Material also includes a vast collection of CyBC, of songs and music, which have either been digitized, or are in CDs and disc format.

For the purposes of this policy, only material that is already digitized will be provided.

3. File Categorization

The archival material of Television and Radio, is divided into three main categories, proportional to its production time:

1. Historical archive of CyBC (1958 - 1980)
2. Last Archive (1981 - 1990)
3. Contemporary Archive (1991 - present)

It is noted that the year 1991 is considered a decisive year, since from this date the broadcasting of private broadcasters began and therefore much of the archival material is available from other sources. On the contrary, until 1991 the material belongs almost exclusively to CyBC’s Archive. The earliest archival material of radio dates back to 1953 and to 1958 in the case of television.

4. Fee

The following factors are taken into account in determining the charging prices of archival material:

• The rarity of the material.
• The time it was created/secured.
• The man-hours needed by the personnel of the archive to find and make it available, in the appropriate form, to the applicants.
• The depreciation of the capital required for the digitization of the material.
• Its duration.
• Its use by applicants for personal or commercial reasons.

Based on the above, the following charges are determined:

AUDIOVISUAL ARCHIVE

A: For strictly personal use by natural persons: 30 euros / file (completed program or unpublished scenes) regardless of duration or production time). The material will be given in low definition with a watermark covering the full image.

B: For public promotion purposes, without commercial purpose, the price is set at 60 euros / file (completed program or unpublished scenes) regardless of duration or production time). The material will be given in high definition with a watermark covering the full image.

The above charges are subject to the statutory VAT rate.

C: For commercial use by natural or legal persons:

1. Historical archive (1958-1980): 50 euros per minute or part of it.
2. Last File (1981-1990): EUR 25 per minute or part of it.
3. Modern Archive (1991-present): 15 euros per minute or part of it.

The above charges are subject to the statutory VAT rate.

The above charges apply for the use of the product in Cyprus and to them is added the amount of 50 euros as processing cost, which is prepaid and non-refundable.

When the material to be provided is transmitted within Europe, the price doubles. When the transmission takes place outside Europe, the price triples. In cases of global transmission, the prices increase fivefold. These charges are subject to the statutory VAT rate. The prepaid cost of processing the work increases to 100 euros.

* The term commercial use includes the financial or other benefit of the applicant, as well as any processing of the file on his behalf with financial benefit.

RADIO ARCHIVE

Radio programs, whose copyrights belong to CyBC (regardless of duration or production time): 20 euros/file.

MUSIC ARCHIVE

In the case of the Radio Music Archive, a charge of 20 euros/file applies. Only programs that are free of copyright and in which the percentage of speech outweighs the musical part are granted. Except in very exceptional cases, it is strictly forbidden to make copies, even at a charge, of the radio music archive, the copyright of which belongs to third parties. The exceptions include organized non-profit organizations, which will use the material, which only CyBC owns, for a social purpose.

The above charges are subject to the VAT rate, which is variable by law, as well as the amount of five euros as a cost processing cost, which is prepaid and non-refundable.

5. Exceptions

From the charges referred in paragraph 4 the below are excluded:

* Specific programs or extracts thereof or rushes, which are granted to relatives of first-degree persons who have demonstrably sacrificed their lives for reasons of public interest. On the material is placed the CyBC logo and is low definition.

* Material which is given for use to educational institutions and non-profit organizations, with a cultural, social and charitable mission, as well as to political parties. In these cases, a 50% discount is granted, with a written and fully justified decision of the person responsible for the Archive and with the express obligation-commitment, that the material will be used exclusively for the above reasons. CyBC'S watermark is placed on the image.

* Material which is provided for the purposes of work preparation to students of Higher Education Institutions. In such cases, only the processing costs are paid, ranging from 20 to 50 euro for each request, depending on the time required to complete the investigation. The material is given in low definition with a watermark on the image. Viewing CyBC's files for research purposes is free of charge.

* Material provided in the context of the signing of memoranda of cooperation between the CyBC Archive and external bodies for mutual benefit.

* Material included in the internal protocol for the concession of audiovisual news material to third parties.

6. Request procedure

Granting of archival material is made upon written request to the archive service. Each request is dealt appropriately, and a common policy is followed. For the granting of copies of big productions for commercial purposes, the preparation of a contract is required, which determines the allowed time of viewing/transmission. In addition, for any charge beyond 10,000 euros, a special agreement signed by the Directorate-General will be made.

7. Payment procedure

After the approval of the request, the applicant is obliged to pay in advance to the Department of Financial Services, or to the bank account of CyBC the processing costs, where it exists, and which is not refundable. The payment of the remaining / or full amount is made upon the preparation of the copy and before its receipt by the applicant. Payment is made to the Financial Services Department, or to the bank account of CyBC. On the receipt provided, it shall be indicated that the copy is only granted for the reasons for which the request was made.

8. Reference to CYBC as a source of information

In all cases of promotion/transmission of archival material there is the obligation to refer to CyBC as a source of information.

9. Alternative ways of accessing/securing broadcast material

The broadcast material of the current production immediately after its transmission is posted on the website of CyBC, providing the opportunity to interested parties for free access. ONLY for purposes of private use, the public may secure it this way, free of charge.